Who is responsible
PodoAI Limited Liability Company, Republic of Korea, operating Perennius. Contact for any privacy request: hello@perennius.art.
What we collect, and why
| Data | Purpose |
|---|---|
| Full name, email, country; optionally city, website, Instagram handle | To run your entry, contact you, send the confirmation and results emails, and (if you are selected) credit you on the permanent exhibition page. |
| For each work: title, year, medium, category, dimensions, statement, AI-use declaration, and the image files | To review the works and, if selected, show them in the exhibition. |
| Payment record: PayPal order and capture identifiers, amount, time. We do not receive or store card numbers. | To confirm your entry, handle refunds and keep accounting records. |
| Your agreement to the rules, rights terms and age confirmation, with the time you gave it | To show the terms you entered under. |
| A one-way hash of your network address | To limit abuse of the entry form. The address itself is not stored. |
| Newsletter choice (only if you tick the optional box) | To send you the Perennius newsletter about open calls and artist features. You can withdraw at any time by writing to us. |
We do not sell your data and we do not use it for advertising profiles.
How long we keep it
- Images of works that are not selected: deleted within 60 days of the announcement.
- Selected works and the name of a selected artist: kept permanently. The list of selected artists and the exhibition page do not expire, so that a selection can be cited. You may ask us to replace or withdraw an image; the name entry remains.
- Entry details and payment records: kept for as long as the law requires us to keep accounting records (in Korea, five years), then deleted.
- Unpaid drafts: are not entries; they are deleted periodically.
- Newsletter address: until you unsubscribe.
Who processes it, and where
We use these service providers. Your data is therefore processed outside your country and outside Korea.
| Provider | What for | Where |
|---|---|---|
| Supabase | Database of entries | Tokyo, Japan |
| Cloudflare | Website hosting, image storage, request handling | Global network |
| PayPal | Taking the entry fee | Per PayPal’s own policy |
| Resend | Sending confirmation and results emails | United States |
Each provider handles the data under its own privacy terms. Payment details you type into PayPal go to PayPal, not to us.
Your rights
You may ask us for a copy of your data, to correct it, to delete it (subject to the permanent record described above and to legal record-keeping), or to stop using it. Write to hello@perennius.art from the address you entered with; we reply within 30 days. If you are in the EU, UK or another place with a data protection authority, you may also complain to it.
Cookies
This site does not use advertising or analytics cookies. PayPal sets its own cookies on its payment buttons.
Changes
If we change this policy in a way that matters to you, we will update the date above.